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Posted: Sunday, August 6, 2017 12:08 AM


Job Description For General Manager and COO of Pine Mountain Club Property Owners Association Inc.

Enforcement, Application & Implementation of Governing Documents:
Manager shall coordinate the enforcement and application / implementation of the governing documents.
Budget and Finance: Manager shall be responsible for overseeing the expenditure of Association funds and lead efforts in the preparation of an annual budget. Manager shall assist in the performance of audits in conjunction with auditors appointed by the Board.
Expenditure Limitation. Use his/her best efforts to manage the Association within the guidelines of the Budget. Manager shall not make any unapproved expenditure nor incur any obligation exceeding $3,500.00 without prior Board approval except in the case of an emergency threatening life, property, or the suspension of necessary utility or public service. In such an emergency, Manager shall attempt to contact a member of the Board for expenditure approval but, if unsuccessful, Manager is authorized to act in any reasonable manner to address the emergency situation.
Vendors and Personnel: Manager shall oversee vendor activities and the enforcement of vendor contracts and be responsible for the supervision of all personnel. The Board recognizes that all staff/contractors shall be under the direction of the Manager. Accordingly, the Board individually and collectively shall promptly refer all criticisms, complaints, and suggestions about employees to the attention of the Manager for appropriate action. The Board shall give direction to the staff only through the Manager.
Maintenance: Manager shall be responsible for the maintenance of all common areas and keep records of such maintenance. Manager shall take such action as may be necessary to comply promptly with any and all orders or requirements of all federal, state, county or municipal authorities or agencies having jurisdiction with respect to the Property;
Meetings: Manager shall attend all business meetings of the Board and shall assist in the preparation and distribution of meeting agendas. Manager shall ensure the free flow of information to the Board regardless of the wishes of any Owner or Director. Manager shall work with all committees of the Board but shall not be required to attend every committee meeting.
Books and Records. Manager shall have access to all Association books, records and papers for the performance of his/her duties and keep records of the Association's operations.
Miscellaneous. Manager shall perform such other duties and exercise such other powers as may be delegated to him/her from time to time by action of the Board of Directors.

Enjoy a 4 season community just 1.5 hours north of LAX. Clean air, tall pine trees and great overall location. SCGA rated Executive golf course, pool tennis courts, equestrian center, private fishing lake all surrounded by the Los Padres National Forest.

Pine Mountain Club Property Owners Association Inc

Job Title: General Manager and COO Status: Full Time Salary: Exempt – D.O.E. Location: Pine Mountain Club, CA 93222 Job Description:

The General Manager acting under the direction of the Board of Directors manages the homeowner association utilizing analytical ability, judgment, and decision making. The General Manager must have a comprehensive knowledge of management practices, accounting procedures, personnel practices, Association CC&Rs and Bylaws, inventory and procurement, contract relations, association maintenance, and safety practices.

Essential Duties and Responsibilities:

Direct personnel to attain the goals of the Association as established by the Board of Directors.
Draft correspondence in response to policies of the Board of Directors and other correspondence as it pertain to the Homeowner Association.
Direct and organize all office operations.
Direct the work efforts and schedules for all office personnel.
Ensure that insurance coverage for the Association is adequate, as stated in their governing documents and review insurance coverage as necessary.
Establish relationship and maintain contact with the Association’s general counsel, under the direction and guidelines established by the Board of Directors.
Review and approve employee payroll monthly. Ensure personnel files are maintained for all employees.

In conjunction with the Board of Directors , Finance & Budget Committee and Department Staff assist with the creation of the Association’s annual operating and reserve budgets.
Analyze and research probable operating and reserve increase or decreases in the Association’s annual budget in specific expense and income items.
Provide the Board of Directors with written justifications of budgetary increases or decreases to the Association’s annual operating and reserve budgets.
Provide the Board of Directors with data on budgetary trends and compare the same with standard budget trends observed historically in the Association’s annual budget.
Review and monitor all Association budget accounts throughout the year, to identify and adjust for variances and seasonal changes.

Ensure proper accounting and reconciliation for work and change orders.
Prepare and maintain a vendor list for expenditures of over 1,800.00

Contract Relations:
Under the direction of the Board of Directors and assistance of the Maintenance Operations Manager, draft specifications for Requests for Proposal.
Review and monitor Request for Proposal requirements for review and approval by the Board of Directors.
As directed by the Board of Directors, provide the Association’s general counsel with draft bid proposals for review and approval before presentation to the Board of Directors.
Accept contracts per specifications upon approval from the Board of Directors.

Review and verify the Association’s monthly financial statements.
Review and approve Association checks for payment of Association invoices and ensure that the appropriate budget line item is utilized when the invoice is processed for payment.
Provide recommendations to the Association’s Board of Directors regarding effective use of financial resources and prioritizing expenditures on a monthly, quarterly and annual basis.
Monitor delinquent Association Member accounts and ensure that the assessment collection process as indicated in the Association’s governing documents is adhered to.
Monitor the receipt of all monetary payments made to the Association for use and purchase of amenity and access items, i.e., key fobs.
Ensure that monthly financial statements are received from the Association’s financial manager in a timely manner, for review by the Association’s Treasurer and Finance Committee.

Review, plan and schedule monthly, bi-monthly, quarterly and annual maintenance for the Association common areas and amenities
In conjunction with the Association’s Maintenance Operations Manager, assess the overall condition of Association property and amenities, gather observations and data in written form and provide recommendations to the Board of Directors on a course of action to address the issue.
In conjunction with the Association’s Maintenance Supervisor, confer with vendors and contractors to address and resolve issues related to the completion of contracted projects. Advise the Board of Directors of vendor/contractor issues, provide recommendations and follow the Board’s guidelines for resolution.
In conjunction with the Association’s Maintenance Supervisor, inspect and investigate possible unsafe vendor/contractor practices and conditions and resolve as needed, or recommend appropriate course of action to the Board of Directors.

Personnel :
Responsible for all hiring needs including association Office personnel. Ensure all hiring is completed in accordance with the applicable policies and procedures.
Ensure Training is conducted for all new and existing Association employees.
Terminate Association employees when needed, in accordance with applicable Laws and policies and procedures.
Conduct position and wage research for office positions, in order to ensure wages, hours and working conditions are comparable with the current employment market.
Ensure that guidance and job development for Association employees on work practices, performance and policies/procedures are carried out.
Ensure annual performance appraisals for Association employees and recommendations on salary actions are completed timely.

Knowledge, Skills and Experience:
Minimum of 5-10 years in the industry, managing property owners associations, city government, or related experience; Common interest development experience desired.
Effectively coordinate multiple projects, use time management skills and exercise independent judgment.
Intermediate mathematics and very good written and oral communication skills.
Strong internal/external customer relation skills required to communicate effectively with all levels of management, employees, homeowners, and other stakeholders.
Work with confidential/sensitive information and use diplomacy in communicating such information.
10 years supervisory experience; effective in motivating and building strong teams
Effective project management and follow up skills.
Professional image or business image per policy, and personal etiquette.
Organizational, planning, project management, time management, and problem solving skills
Effectively and efficiently handle shifting priorities and deadlines.
Meet scheduling and attendance requirements per policy and the position.
Minimum Education:
Bachelor’s degree or equivalent required.
CCAM® designation or CMCA® and AMS® designations.

Employer: Pine Mountain Club Property Owners Association Inc.
How to Apply: Email:
State GM Career in the Subject line

For More information call 661-242-3788 Ext 209

• Location: Bakersfield, Pine Mountain Club

• Post ID: 18876843 bakersfield is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017